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ERATE Year 2008-09 RFP HERE!
ERATE Year 2008-09 Request for Proposal
| | RFP’s for Telecommunication Services:
Wireless Voice and Data Service
1. Provide 11 lines (plans) of wireless telephone access including end user phone equipment. 2. Provide 2 lines of Mobile Broadband Unlimited Data Access including broadband cards. (End user equipment is not ERATE eligible and must be itemized separately on the bid). All programming, delivery fees and service charges must be included in contracted cost. Adequate number of minutes must be included in plan to facilitate normal district telecommunication functions. Group pooling of minutes is a requirement to insure maximum efficiency of plan. Provider must have retail customer service presence within 10miles of school site to ensure prompt plan service. Term of service for contract is: July 1, 2008 thru June 30, 2009. All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN. Service Provider Invoice method of providing billing discounts must be used by vendor.
Long Distance
2. Provide long distance service over district POTS lines. All programming, delivery fees and service charges must be included in cost. Adequate number of minutes must be included in plan to facilitate normal district telecommunication functions. Vendor must have customer service presence within 35 miles of school site to ensure prompt plan service. Term of service for contract is: July 1, 2008 thru June 30, 2009. All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN and verify their filing of the Service Provider Annual Certification Form (Form 473) for the current Erate year. Service Provider Invoice method of providing billing discounts must be used by vendor.
Plain Old Telephone Service
3. Provide 6 lines (plans) POTS (plain old telephone service). All programming, delivery fees, installation and service charges must be included in cost. Vendor must have retail customer service presence within 35 miles of school site to ensure prompt plan service. Term of service for contract is: July 1, 2008 thru June 30, 2009. All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN and verify their filing of the Service Provider Annual Certification Form (Form 473) for the current Erate year. Service Provider Invoice method of providing billing discounts must be used by vendor.
ATM-IMA
4. Provide ATM-IMA line and port at 4 x 1.5 Mbps between Internet Access Provider and school district MPOE at end user's Internal Connections (obtained under prior year's erate funding) . All programming, engineering, installation, delivery fees and service charges must be included in contracted cost. Vendor must provide reasonable estimates of maintenance and repair response windows to ensure quality of service. Term of service for contract is: July 1, 2008 thru June 30, 2009. All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN and verify their filing of the Service Provider Annual Certification Form (Form 473) for the current Erate year. Service Provider Invoice method of providing billing discounts must be used by vendor.
T-1
5. Provide T-1 line and port between Internet Access Provider and school district MPOE at end user's Internal Connections. All programming, engineering, installation, delivery fees and service charges must be included in contracted cost. . Vendor must provide reasonable estimates of maintenance and repair response windows to ensure quality of service. Term of service for contract is: July 1, 2008 thru June 30, 2009. All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN and verify their filing of the Service Provider Annual Certification Form (Form 473) for the current Erate year. Service Provider Invoice method of providing billing discounts must be used by vendor.
RPF for Internet Access:
1. Provide Internet Access Points for the school district via both ATM-IMA and T-1. District is responsible for obtaining all telecommunications/data lines under separate contract and to maintain all equipment at MPOE for connectivity. Vendor is responsible for all telecommunications transfer costs incurred as a result of change of service from present provider. Vendor must provide all service and support for maintenance of access point established. Term of service for contract is: July 1, 2008 thru June 30, 2009.
RFPs for Internal Connections:
Router: (for walkthrough appointment, contact Vicki Worthley admin@msschool.org
Also provide UPS system @ 2200VA/1600W minimum or better
Bid to include all delivery charges, installation, configuration, cables/connectors/adapters and complete transfer of files from existing server needed to make each server totally operational within existing district network environment. (Turn Key installation.) Operational procedures and documentation to be included with each server. ASBUILT diagram with assigned IP configuration to be supplied to district.
Premises Wiring:
Wiring, enclosures and patch panels to provide connectivity and power to existing premises LAN from five new classrooms being built during ERATE Year 2007-08. Fiber from existing IDF to new IDF. Gigabit capable twisted pair from new IDF to each classroom. Classroom drop to terminate in a Leviton Structured Media Component series 420 enclosure (or equivalent) flush mounted with hinged cover. Leviton #47603-24P (or equivalent) Structured Media Patch Panel to be installed in each SMC. All patch cables from patch panel to switch and patch panel to uplink and switch connections will be included. Individual, end user drops will originate in Leviton SMC and terminate at flush mount, dual port gigabit wall plates with keystone RJ jacks as per walk thru of building plan. Ten foot patch cables for end drop will be provided at each keystone outlet. Four new “regular” classrooms will have sixteen drops per room. Science classroom will have thirty two drops. Refer to building plans during walk thru for locations of all drops. Bid to include all delivery charges, installation, configuration, cables/connectors/adapters or transceivers, jacks/panels/faceplates, conduit/raceway, power adapters and software installation needed to make each end user connection at workstation totally operational within existing district network environment. (Turn Key installation.) Operational documentation and final ASBUILT of wiring topology to be included by vendor.
Basic Maintenance of Internal Connections:
1. Service contract for basic maintenance of all ERATE procured equipment is sought, both existing and current year installations. Vendor shall provide basic maintenance for the following:
District Router (1), Existing MDF switch (1-Cisco), IDF/BDF switches (28- Cisco), mail server (1), DNS server (1-HP), Terminal/DNS server (1). Service contact must be available 24/7/365 and service provider must have a retail customer service presence within 40 miles of school district site and provide a service response time not to exceed 24 business hours. Term of service for contract is: July 1, 2008 thru June 30, 2009.
Please submit all requests to bid, requests for walk-throughs, comments and questions via email to:
Vicki Worthley, Director of Technology
Monson-Sultana School District
10643 Avenue 416
P.O. Box 25, Sultana, CA 93666-0025
admin@msschool.org
All contracts are conditional on receipt of erate funding and are null and void in the absence of erate funding. Vendor must provide their SPIN and verify their filing of the Service Provider Annual Certification Form (Form 473) for the current Erate year. Service Provider Invoice method of providing billing discounts must be used by vendor.
NOTE: In all ERATE contracts, as per ERATE requirements, price is to be considered the most important factor in awarding any bid. Please provide the district with a description of which RFP items you wish to bid on as well as your SPIN and Service Provider Annual Certification in your initial email. To insure quality of service, potential bidders/vendors must have a service presence within 50 miles of the District Office unless otherwise specified in the individual RFP. All vendors deemed to meet these preliminary requirements will be contacted with instructions on submitting their bid via email, mail, personal delivery, or fax. Once a vendor is deemed qualified to bid, telephone and personal contact with district personnel will be made available. Our ERATE bid window opens Monday, January 7th, 2008, and will close Monday, February 4th, 2008. Erate form 471's will be filed Monday, February 4th through Thursday, February 7th, 2008. Vendor representative should be available to sign awarded contracts Monday, February 4th, 2008. If vendor is not available, the next best available contract will be awarded, with price being the primary consideration. All questions and comments should be directed to Vicki Worthley, Director of Technology at admin@msschool.org. | |
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